Tommaso Caini ®2026

Event operations and logistics specialist in international events and B2B trade shows across Europe, the United States and Asia. Event operations & logistics for international trade shows across Europe, the US and Asia.

From planning to execution, bringing events to life

Contact me → Something about me ↓
Selected Projects

Events and international trade shows I worked on.

Download CV  ↓

Vinitaly.USA 2025

Chicago, United States

Event Operations & Logistics Assistant

ShipmentsSuppliersSetup & BreakdownOn-site Operations
View project →

Real Italian Wine
and Food Experience 2026

London, United Kingdom

Event Operations & Logistics

Venue CoordinationExhibitor LogisticsShipmentsSupplier ManagementSetupOn-site Operations
View project →

Premium Beverage
Experience 2026

Ho Chi Minh City, Vietnam

Event Operations & Logistics

International LogisticsExhibitor SupportStaff CoordinationSetupLive Operations
View project →

Vibes

Perugia, Italy

Co-founder · Independent Event Production

Concept & PlanningProductionBudgetingVenue & PermitsMusic ProgrammingOn-site Execution
View project →

Vinitaly.USA 2025

Chicago, United States

Event Operations & Logistics Assistant

ShipmentsSuppliersSetup & BreakdownOn-site Operations
View project →

Real Italian Wine
and Food Experience 2026

London, United Kingdom

Event Operations & Logistics

Venue CoordinationExhibitor LogisticsShipmentsSupplier ManagementSetupOn-site Operations
View project →

Premium Beverage
Experience 2026

Ho Chi Minh City, Vietnam

Event Operations & Logistics

International LogisticsExhibitor SupportStaff CoordinationSetupLive Operations
View project →

Vibes

Perugia, Italy

Co-founder · Independent Event Production

Concept & PlanningProductionBudgetingVenue & PermitsMusic ProgrammingOn-site Execution
View project →

Something about me

I work in event operations and project coordination, primarily on international B2B trade shows.

My work is the part of an event that visitors rarely see: shipments arriving on time, stands built to schedule, suppliers coordinated, exhibitors ready before doors open, and the show floor running as planned.

I have worked on projects across the United States, United Kingdom, Vietnam and Italy, adapting to different venues, teams and operational environments.

Alongside trade shows, I co-founded Vibes, an independent cultural and music project in Perugia, where I develop events from concept to execution.

I work in English, Spanish and Italian.

What I work on

  • Event operations
  • Exhibitor coordination
  • International shipments
  • Supplier management
  • Venue coordination
  • Setup & breakdown
  • On-site execution
  • Project coordination

Markets & languages

  • United States
  • United Kingdom
  • Vietnam
  • Italy
  •  
  • Italian — native
  • English — fluent
  • Spanish — fluent
Tommaso Caini on Broadway in Nashville, Tennessee

Where I've Worked

Four projects · Select one to open it
Chicago London Perugia Ho Chi Minh City
Chicago Vinitaly USA — Navy Pier · ~15,000 sqm United States — 2025 → London Real Italian Wine and Food Experience — ExCeL · ~150 exhibitors United Kingdom — 2026 → Ho Chi Minh City Premium Beverage Experience — The Adora Center · 120+ exhibitors Vietnam — 2026 → Perugia Vibes — independent cultural and music events Italy →
Available for event operations and project coordination roles Let's talk →
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Time — Lisbon
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Email cainitommaso01@gmail.com
LinkedIn linkedin.com/in/tommaso-caini
CV Download PDF ↓
Based in Lisbon, Portugal
Tommaso Caini — Event Operations & Project Coordination ®2026
← Selected Work Chicago, USA — 2025

Vinitaly USA

Event Operations & Logistics Assistant

VenueNavy Pier, Chicago
FormatInternational wine and spirits trade show
Scale~15,000 sqm
Dates5–6 October 2025
RoleEvent Operations & Logistics Assistant

Overview

Vinitaly USA is one of the leading international events dedicated to promoting Italian wine in the U.S. market. Hosted at Navy Pier in Chicago, the October 2025 edition brought together more than 280 exhibitors and over 2,000 buyers and industry professionals over two days, across approximately 15,000 sqm of exhibition space. The event served as a strategic meeting point for Italian producers, importers, distributors, buyers, institutional representatives and hospitality professionals, creating valuable opportunities for networking and business development in the U.S. market.

Key Figures

280+
Exhibitors
2,000+
Buyers
~15,000 sqm
Exhibition area
2
Show days

My Role

I supported Event Operations for Vinitaly USA throughout both the pre-event preparation phase and the live event, contributing to the operational coordination of the exhibition areas and the management of key logistical activities.

In particular, I worked on the setup of the exhibition spaces, supporting the development and management of the event floorplan and coordinating exhibitors’ operational requirements.

I was also responsible for managing the arrival of shipments, wine samples, and the various supplies required for the event, ensuring effective coordination between deliveries, exhibition areas, and on-site operations.

During the event, I supported floor operations, addressing logistical and organizational needs to help ensure the smooth running of the show.

Operations

Pre-event
  • Planning
  • Suppliers
  • Shipments
  • Venue coordination
Setup
  • Deliveries
  • Supplier coordination
  • Operational checks
Live event
  • On-site execution
  • Exhibitor support
  • Troubleshooting
Breakdown
  • Logistics
  • Suppliers
  • Event closure

Gallery

Wide shot — exhibition floor at Navy Pier
Tommaso Caini®2026
← Selected Work London, UK — 2026

Real Italian Wine and Food Experience

Event Operations & Logistics

VenueExCeL London
FormatInternational B2B trade show
Scale~6,000 sqm
Dates26–27 April 2026
RoleEvent Operations & Logistics

Overview

Real Italian Wine and Food Experience is an international trade event dedicated to showcasing Italian wine and food excellence to the UK market. Hosted at ExCeL London in April 2026, the event brought together approximately 150 exhibitors and over 1,500 buyers and industry professionals, across roughly 6,000 sqm of exhibition space. The event created a dedicated business platform connecting Italian producers with importers, distributors, buyers, hospitality professionals and other key stakeholders in the UK market, offering valuable opportunities for product discovery, professional networking and the development of new commercial relationships.

Key Figures

~150
Exhibitors
1,500+
Buyers
~6,000 sqm
Exhibition area
2
Show days

My Role

For the Real Italian Wine and Food Experience, I held an operational and management coordination role, directly overseeing several key activities throughout the preparation, build-up and live delivery of the event.

I managed shipments and warehouse operations, coordinating the receipt, organization and distribution of materials, wine samples and supplies required for the exhibition.

I also managed coordination with the venue from both an operational and regulatory compliance perspective, ensuring that the event organization was aligned with the venue’s requirements, procedures and regulations. This included managing access, logistical and technical requirements, build-up schedules, and aspects related to safety and the correct use of the exhibition spaces.

Working closely with the exhibition setup team, I coordinated the exhibition areas and stands, supporting the planning process and supervising activities during the build-up phase, with particular attention to timelines and operational requirements.

My responsibilities also included coordinating suppliers and service providers, managing the equipment and supplies required for the event, and overseeing key on-site operational needs.

Throughout the different phases of the event, I acted as a key point of coordination between the venue, suppliers, contractors and the event team, helping ensure that logistics, build-up, safety and on-site operations were delivered efficiently and according to schedule.

Operations

Pre-event
  • Operational planning
  • Suppliers
  • International shipments
  • Venue coordination
  • Exhibitor requirements
Setup
  • Deliveries
  • Installation
  • Supplier coordination
  • Operational checks
Live event
  • On-site execution
  • Exhibitor support
  • Troubleshooting
Breakdown
  • Logistics
  • Suppliers
  • Event closure

Gallery

Tommaso Caini®2026
← Selected Work Ho Chi Minh City, Vietnam — 2026

Premium Beverage Experience

Event Operations

VenueThe Adora Center, Ho Chi Minh City
FormatInternational B2B trade show
Scale70+ exhibitors
Dates25–26 June 2026
RoleEvent Operations

Overview

Premium Beverage Experience is an international B2B event dedicated to the wine and beverage industry, held in Ho Chi Minh City, Vietnam, with the aim of connecting producers and industry companies with buyers, importers, distributors and professional operators from the Asian market. The June 2026 edition brought together approximately 70 exhibitors and more than 500 buyers and industry professionals, creating a business platform focused on product discovery, professional networking and the development of new commercial opportunities in Vietnam and across Southeast Asia.

Key Figures

70+
Exhibitors
500+
Buyers
2
Show days

My Role

For Premium Beverage Experience Ho Chi Minh City, I supported Event Operations and international logistics throughout both the preparation phase and the live delivery of the event.

I coordinated shipments and the arrival of wine samples, managing the logistical processes required to ensure that materials were properly received, organized and made available to exhibitors.

During the on-site phase, I supported the operational coordination of the exhibition spaces and event activities, working closely with the local team and contributing to the management of the operational staff.

Throughout the event, I also handled key logistical and operational needs on the exhibition floor, contributing to the coordination between exhibitors, staff and the organizing team and helping ensure the smooth running of activities across both event days.

Operations

Setup
  • Deliveries
  • Supplier coordination
  • Operational checks
Live event
  • On-site execution
  • Staff
  • Exhibitor support
  • Troubleshooting

Gallery

Tommaso Caini®2026
← Selected Work Perugia, Italy

Vibes

Co-founder · Independent Event Production

LocationPerugia, Italy
FormatIndependent cultural and music events
Scale10 productions
Years2024/2025
RoleCo-founder

Overview

VIBES is an independent event production project based in Perugia, Italy, created with the aim of developing experiences that bring together electronic music and different forms of artistic expression.

The project was born from the idea of moving beyond the traditional concept of a music event, creating formats in which music interacts with visual arts, craftsmanship, street art, photography, fashion and other creative disciplines, with particular attention to artistic languages and forms that are often underrepresented in more traditional cultural contexts.

Each production is developed through collaborations with artists, creatives and local organizations, giving life to experiences built around a specific concept.

Among the projects developed, Pushin Vibes was created in collaboration with Pushin Rugs, a collective specializing in handmade rugs conceived as true textile artworks, combining artistic exhibition and electronic music within the same event.

With Street Vibes, the focus shifted to urban art, involving some of the most recognized street artists from the Perugia area and creating an event where artworks, live artistic expression and urban culture came together with a tech house music program.

Fashion Vibes explored the relationship between fashion and music through a collaboration with a leading Italian fashion institute. Students were involved in developing original fashion projects and creations, which were then presented within an event combining exhibition and musical entertainment.

In other productions, VIBES has also created space for photography, integrating photographic exhibitions into its events and offering further visibility to emerging artists and creatives.

Through these projects, VIBES aims to create new opportunities for artists and emerging talent, using the event format as a meeting point between music, contemporary culture and artistic experimentation.

My Role

Vibes is built from scratch. As co-founder I work across the full production process, from the initial concept through to the event itself.

Gallery

Wide shot of the venue with the crowd Live set — DJ booth, lighting and disco ball Pushin Vibes — handmade rug artwork on display Detail — the crowd under the lights Detail — street art on the venue walls
Tommaso Caini®2026